Employment Home Office Opportunities

Home Office Positions

Tetra Tech provides technical, management, and advisory services to help developing and transitioning societies navigate the challenges they face. We work around the world to help establish and strengthen productive relationships between state and society and develop sustainable government and justice systems that are responsive, transparent, accountable, fair, and efficient. Our mission is to foster good governance and the rule of law as basic qualities of successful democratic societies and market economies.

Recruitment/Business Development Associate

JOB CODE: HO.02 HO.02

Tetra Tech seeks a Recruitment/Business Development Associate to provide cross-cutting support for executing business and proposal development initiatives. The Recruitment/Business Development Associate is primarily responsible for proactive recruitment strategies to attract top talent, developing strong partnerships with candidates, constantly growing our proprietary database of qualified candidates to meet current and anticipated staffing needs, and ensuring recruitment strategies are aligned with the business needs. This position reports to the Business Development Director and is based in San Francisco, California.

 

Responsibilities:

 

The Recruitment/Business Development Associate provides recruitment and cross-cutting proposal development support for executing new business and proposal development initiatives under the direction of the Business Development Director.

 

The Recruitment/Business Development Associate will be primarily responsible for full cycle recruiting. He/she will be involved in developing proactive recruitment strategies to attract top talent, establishing strong partnerships with candidates, and constantly growing our proprietary database of qualified candidates to meet current and anticipated staffing needs, and ensuring recruitment strategies are aligned with the business needs. Keys to success are gaining an in-depth understanding of our niche industry in which we recruit, establishing strong recruiting networks, and demonstrating innovative techniques to source and attract talent. The Recruitment/Business Development Associate will also drive Tetra Tech DPK’s efforts to widen and maintain a network of qualified consultants for short-, and long-term international assignments in key countries as determined by the business.

 

The Recruitment/Business Development Associate is responsible for recruiting for international positions in preparation for and during active proposals. This involves screening/interviewing applicants, efficient usage of web-based recruitment sites, managing processes to include timely communication, and ensuring the hiring process follows company and donor guidelines with required documentation and professional reference checks. The Recruitment/Business Development Associate will also assist with writing the sections of proposals that present selected candidates.

 

The Recruitment/Business Development Associate will also provide support to other parts of proposal and business development activities, potentially including: developing compliance documents and proposal calendars; identifying and convening experts to draft proposals; conducting research to inform technical approaches; recruiting qualified local and international partner organizations; and assisting with writing, editing, and/or reviewing drafts of various sections of proposals.

 

Proposal and Active Project Recruitment Responsibilities (approximately 85-90%)

  • Work closely with Directors to draft job descriptions, develop preliminary staffing structures / organizational charts, and generate recruiting leads for proposals and active project jobs.

  • Use networks and search databases (e.g. Devex, LinkedIn) to identify, source, and recruit candidates for proposals and projects.

  • Responsible for the entire personnel section of proposals, including collecting and ensuring proper record keeping and the storage of personnel related documents. Supports recruitment efforts for proposals, including the preparation of resumes, key qualifications, and personnel sections for inclusion in proposals.

  • Ensure personnel requirements are reflected correctly in proposal compliance documents, and ensure that final team composition meets the requirements of the Request for Proposal (RFP).

  • Identify senior industry specialists, and local handlers to support the proposal development process and the field team.

  • Conduct phone and in-person interviews and meetings from the Home Office and the field for proposed personnel as well as potential local partners.

  • Contact candidates and maintain communication to gauge interest and availability.

  • Conduct interviews, reference checking, and initiate background check process for appropriate personnel; coordinate salary strategy with proposal teams, verify candidate salary history, and conduct salary negotiations with candidates.

  • Support start-up activities as needed from the Home Office or in the field.

 

Identification and Tracking of New Business and Project Opportunities (approximately 5%)

  • Develop a clear understanding of Tetra Tech DPK’s current project portfolio and staff and firm capabilities and communicate to potential consultants and clients.

  • Research opportunities with new clients and new partners.

  • Maintain Tetra Tech DPK entries for proposals and business development in database (ARDis).

     

Proposal Development (approximately 5-10%)

  • Prepare and maintain proposal requirement documents and ensure proposals meet RFP requirements.

  • Travels to project host nation to collect necessary information for the technical approach, recruit candidates and conduct meetings with potential organizations as needed.

  • Obtain necessary research and reference materials for proposals and conduct research as required.

  • Write sections of proposals as assigned, including management plans, personnel sections, and the annexes.

  • Collect, track, fact-check, edit and compile required documentation from proposal team.

  • Maintain up-to-date and continuously improve proposal templates and boilerplate materials.

 

Required Qualifications

  • BA in International Affairs, Political Science, Journalism/Communication, or other related field

  • One to three years relevant work experience. International experience preferred.

  • Experience conducting recruitment or staffing-related experience (operations, organizational development, management, market research, or similar) preferred.

  • Experience using social networks, personal networks, referrals, job boards, internet searches, and referrals to source candidates.

  • Superb interpersonal, written, and verbal skills and ability to interact professionally with culturally diverse staff, clients, and consultants and strong negotiation skills.

  • Flexible, takes initiative, works well independently and as part of a team to meet deadlines and maintains strong work ethics.

  • Strong project management, analytical and time management skills; highly organized and detail-oriented.

  • Demonstrated experience supporting business and proposal development initiatives.

  • Familiarity with the international development field and Tetra Tech DPK’s core clients (USAID, INL, etc).

  • Proactive with networking and keeping abreast with industry news and trends.

  • Excellent knowledge of MS Word, Excel, Internet.

  • Enthusiastic, results driven team player.

  • Ability to travel overseas on a short notice and work long hours during proposal preparation as needed.

 

Performance Indicators

  • New qualified consultants identified to support the implementation of projects.

  • Highly skilled, qualified proposal teams recruited in a timely manner.

  • New institutional partnerships formed.

  • Expanded A-list of candidates for main positions.

  • Increased ability to recruit in new fields that we are expanding into.

  • Improved recruitment mechanisms and wider recruitment base.

  • Proposals prepared in a timely and high quality manner in compliance with RFP requirements.

  • Points awarded to personnel on proposals exceeds 80 percent of available points.

  • Tetra Tech DPK success rate at 40 percent of bids submitted.

  • CPARs of 4.2 or higher on assigned projects.

  • Documents generated comply with Tetra Tech DPK Style Manual.

 

The salary range for position: $51,750 - $62,000.

 

For more information on Tetra Tech please visit our website at www.tetratechdpk.com.

 

To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000162.

 

Please submit a resume and cover letter outlining why you should be considered for the position. Submissions without a cover letter and resume will not be considered.

 

We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

 

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

 

EOE AA M/F/Vet/Disability - No calls or agencies

 

 

Office Manager/Administrative Assistant

JOB CODE: HO.01 HO.01

 

Tetra Tech seeks an Office Manager/Administrative Assistant to provide administrative, office management, travel scheduling/support, and assistance to the PMO Office. This position reports to the Program Implementer and is based in Washington, DC.

 

Responsibilities:

Administrative

  • Answer general phone calls and coordinate back up when not available.
  • Distribute mail.
  • Coordinate conference calls.
  • Manage phone system including directory and voice mailboxes.
  • Maintain central calendar including leave, birthdays, etc. of staff.
  • Provide copying, binding, printing, document formatting, and other administrative support services.
  • Manage outgoing mail, including assisting with national and international mailings via DHL or FedEx.
  • Keep corporate hard and soft copy files current and organized according to the established filing policy.
  • Prepare agendas for senior management and all-staff meetings and serve as secretary.
  • Assist with planning events such as conferences and study tour meetings. 

Office Management

  • Purchase and maintain adequate level of essential office supplies, including but not limited to paper, pens, ink, toner, coffee/tea, etc.
  • Ensure equipment maintenance is carried out.
  • Administer telephone and voicemail system.
  • Ensure common areas and conference rooms are maintained properly.
  • Manage facilities improvements including selection of and purchase of new office furniture and decorations.
  • Assist the Project Officer – Human Resources with coordination of work space and other necessary features for new and temporary staff members/consultants.
  • In coordination with the Project Officer – Human Resources, monitor email lists to ensure that former staff emails are deleted from distribution lists.
  • Manage day-to-day IT needs and distribution of loaner computers and IT peripherals.
  • Perform conference room calendaring.

Travel

  • Coordinate travel arrangements for the PMO staff as needed.
  • Develop and maintain home office staff travel schedule.
  • Correspond directly with consultants as needed regarding their itinerary and specific travel preferences/requirements. FedEx paper tickets or email e-ticket invoice to consultant.
  • Send UHC Global (Medex) insurance to international travelers as needed.

Qualifications:

  • Bachelor’s degree.
  • Previous administrative experience and excellent organizational skills.
  • Strong computer skills in word processing, spreadsheet, database, presentation, and Internet applications; Microsoft Office knowledge preferred. Ability to learn new computer programs.
  • Strong verbal and written communication skills.
  • Ability to take initiative, work well under pressure, and carry out work independently.
  • Demonstrated competence to learn complex project procedures, assess priorities, manage a variety of activities in a time-sensitive environment, and meet competing deadlines with attention to detail and quality.
  • Excellent interpersonal skills and ability to interact professionally with culturally diverse staff, clients, and consultants.
  • Willingness to work overtime as needed.

 

The salary range for position: $51,750.00 - $62,000.00.

 

This position announcement will close at 11:59 pm on Friday, September 22, 2017.

 

To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000153.

 

Please submit a resume and cover letter outlining why you should be considered for the position. Submissions without a cover letter and resume will not be considered.

 

We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

 

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

 

EOE AA M/F/Vet/Disability - No calls or agencies

 

 

 

Finance Associate

 

Tetra Tech seeks a Finance Associate to provide ongoing bookkeeping, subcontract management, and day-to-day “home office” payment activities of the JSSP project. This position reports to the Program Implementer and is based in Washington, DC. 

Responsibilities:

Payroll

  • Process Payroll for Bi-Weekly Project Home Office, USN, and Monthly TCN Employees through Tetra Linx Oracle Timecards According to INL Regulations.

  • Audit timecard entry for completeness and accuracy; notifying staff of necessary corrections or approvals.
  • Maintain salary spreadsheet for home office and overseas employees.
  • Calculate allowances for expatriate/overseas employees in compliance with INL regulations.
  • Maintain home office and expatriate/overseas employee timesheet file; making sure that proper documentation is in the file such as tax forms, properly filled out and approved timecards.
  • Maintain TOWP balance spreadsheet and distribute monthly.
  • Process employee hires and terminations and update Time Keeper Group.
  • File Employee Payroll Information.

Accounts Payable

  • Review, enter and process subcontractor requests for payment in a timely manner.
  • Administer corporate travel card system, issuing, canceling and training staff on proper usage.
  • Review and process all trade payables (excluding consultant invoices, and travel and expense reports) including setting up new suppliers in the Tetra Linx system.
  • Process wire transfers for field offices’ requests for funds, consultants, and overseas employees as necessary.
  • Administer and manage corporate Ghost and Purchase card processes and ensure backup and coding is accurate.
  • Process consultant payments and travel expense reports ensuring compliance with IRS and INL regulations.
  • Prepare consultant payments for entry into Tetra Linx and processing payment via check or submits for wire transfer.
  • Audit Employee’s Expense Report through Tetra Linx iExpense.
  • Assist employees with TTL access and other iExpense issues.
  • Work with employees in other departments, addressing and resolving travel policy and procedure issues.
  • iExpense and Consultant Filing.

 Revenue and Billing

  • Prepare and submit invoices for the project.
  • Report monthly project revenue estimates.
  • Prepare monthly revenue reports for submission to corporate.
  • Prepare and submit NICRA adjustments for the project.
  • Monitor and submit obligated funds requests to client upon reaching assigned project threshold.
  • Communicate with colleagues in order to maintain parallel data in invoicing and Tetra Linx.
  • Help respond to invoice questions from the Client in a timely manner.

 

 Other

    • Gather financial documentation for annual audits.
    • Maintain company financial information sheet and communicate data to staff as necessary.
    • Provide iExpense, timecard, and consultant/supplier processing training as needed.
    • Prepare Schedule K report for annual DCAA incurred cost rate submission.
    • Maintain G/L accounts relevant to job responsibilities monthly and reconcile semi-annually.
    • Maintain up to date job processes documentation and perform intradepartmental cross training as needed.
    • Review Modifications a week before the MOE closing against MOD folder in S drive.
    • Run CSR-Current Total Revenue Remaining report.
    • Analyze the difference between the Estimate Revenue accrual amounts and the Actual Invoice amounts and resolve issues causing variances.
    • Assist Finance Team with other projects as needed.

    Qualifications:

      • Bachelor’s degree in business, accounting or related field or 1-3 years of experience in an accounting/payroll/billing function. (both degree and experience preferred.)
      • Experience with Oracle preferred.
      • Proficiency with Microsoft Word, Excel, and Outlook.
      • Ability to process a large volume of transactions that require above average accuracy skills and attention to detail.
      • Ability to communicate effectively with outside vendors, subcontractors and offices/staff in international locations.
      • Excellent communications skills (written and oral).
      • Ability to take initiative and carry out work independently.
      • Experience with month end closing processes.
      • Ability to effectively manage multiple activities simultaneously and meet deadlines.
      • Excellent critical thinking and problem solving skills.
      • Ability to communicate effectively with offices/staff in international locations.
      • Positive, team-oriented attitude.
      • Desire to learn and take on new responsibilities.

       

      The salary range for position: $51,750.00 - $62,000.00.

       

      To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000149.

       

      Please submit a resume and cover letter outlining why you should be considered for the position. Submissions without a cover letter and resume will not be considered.

       

      We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

       

      Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

       

      EOE AA M/F/Vet/Disability - No calls or agencies

       

       

       

      Project Officer - Human Resources

      Tetra Tech seeks a Project Officer – Human Resources to provide human resources support to the Justice Sector Support Program (JSSP) Afghanistan. The Project Officer/Human Resources handles all day to day issues related to recruitment, new hire onboarding, processing benefits (active and COBRA), reporting, file management, data integrity, and audit compliance. This position reports to the Program Implementer and is based in Washington, DC.

       

      Responsibilities:

      Project Support and Monitoring

      In coordination with the JSSP Program Implementation team, provides backstopping support as follows.

        • In coordination with the Operations Specialist, ensures compliance with assigned contract, annual work plan, monitoring and evaluation plan,
        • Assists with procurements and monitoring of project budget and expenditures to ensure adherence to adopted budget and burn rates.
        • Assists with tracking and reviewing project deliverables prior to client submission.
        • Serves as main point of contact for organizing team tours, contracting short-term consultants and deploying to field, project-related travel, and coordination of logistics.
        • Maintains project files in accordance with Tt DPK filing policy and for maintaining project description and contacts list in central database.
        • Arranges travel for consultants.
        • Prepares contract packages and reviews invoices and travel expense reports of short-term consultants for submission to Finance.
        • Edits and formats project reports and other documents including general copy editing, editing for content, and ensuring compliance with Tt DPK Style Manual.

           Human Resources Support

            • Supports the recruitment and onboarding process for American National (AN) and Third Country National (TCN) employees deploying overseas, including but not be limited to: screening, interviewing, pre-deployment background and drug screen, hiring, orientation, pre-deployment training, and deployment.
            • Supports the recruitment and onboarding process for CONUS based project staff, including but not be limited to: job posting, screening, interviewing, background and drug screen, hiring, and orientation.
            • Maintains up to date and accurate employee personnel files; (paper and electronic) to ensure proper supporting documentation is on file and Client audit related documentation has been checked in and is in compliance.
            • Ensures HRIS transactions, including pay changes, status changes, terminations, resignations, etc. are appropriately recorded/updated in Oracle system.
            • Ensures annual performance review process for overseas employees (AN/TCN and LN) is followed effectively and timely.
            • Processes COBRA insurance premiums for CONUS and AN/TCN overseas staff.
            • Reviews and/or determines consultant and employee proposed daily/annual rates to ensure rates are in accordance with Tt DPK policy, NTA salary scale, and Client regulations.
            • Prepares employee and consultant agreements utilizing approved templates.
            • Carries out special projects as required in order to keep HR policies and procedures up to date and efficient.
            • Prepares ad hoc and regular management reports as needed.
            • Other duties as assigned.

              

            Qualifications:

            • Bachelor’s Degree or one to three years’ experience in program management/government contracting (both degree and experience preferred).
            • Demonstrated capacity to complete project support, monitoring and administrative tasks timely.
            • Ability to think critically and solve problems independently.
            • Capable of writing and presenting information.
            • Comfortable using an HR information system including, accessing, inputting, and compiling data.
            • Ability to research, analyze, and reason logically and effectively within tight and conflicting timeframes.
            • Knowledge of relevant HR policies and procedures (HRIS, benefits, compensation planning etc.) preferred.
            • High level proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).

             

            The salary range for position: $51,750 - $62,000.

             

            To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000148.

             

            Please submit a resume and cover letter outlining why you should be considered for the position. Submissions without a cover letter and resume will not be considered.

             

            We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

             

            Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

             

            EOE AA M/F/Vet/Disability - No calls or agencies

             

             

             

             

            Regional/Technical Director

            Tetra Tech seeks a Regional/Technical Director for the Africa region. This position reports to the Unit Director and is based in San Francisco, California.

             

            Responsibilities

            The Regional/Technical Director oversees home office support to active projects and the Program Development and Implementation team supporting them. Leads identification of business opportunities in assigned region. Assists on technical responses to RFPs. Ensures highest level of client relations. Provides home office and in-country support to ensure that technical, administrative, compliance, M & E performance meets and exceeds contractual requirements. Ensures rapid start-up of assigned projects consistent with commitments in the project proposal and contract. Ensures timely submission of high quality work products and reports. Supervise the work of Project Officers/Managers assigned to the projects overseen. Identify needed resources to ensure project success. Identifies and addresses bottlenecks in project implementation.

             

            Regional Business Development

            • Serves as leader in assigned region to identify future business opportunities and client targets for project activity.
            • Assists the business development team to develop and carry out capture plans.
            • Identifies institutional and individual resources in assigned regions for incorporation into proposals and eventual project implementation.

             

            Technical Support of Projects

            • Ensures rapid start-up of projects consistent with the contract and the proposal.
            • Oversees assigned Program Development and Implementation team and others in the Home Office to provide technical and compliance backstopping of projects.
            • Supports field teams, including drafting and review of project draft work plans, monitoring and evaluation plans, and other client deliverables.
            • Develops advisor and consultant terms of reference and support recruiters in selecting candidates for technical positions.
            • Supports and ensures accurate and timing monitoring and evaluation systems are in place and utilized for project planning.
            • Monitors progress towards project technical objectives through site visits, teleconferences, tracking progress against the work plans, performance monitoring plans, and other means, and troubleshoot where needed.
            • Reviews and edits project technical work products, program progress reports, and advisor and consultant reports.
            • Orients deploying advisors and consultants on technical approaches and best practices consistent with task order proposals and work plans.
            • Advises field office Chiefs of Party, technical staff and advisors, and consultants on technical matters to support rapid paced and high quality programs.
            • Directly supervises and evaluates the COP.
            • Contributes to performance evaluations of project staff, technical advisors, and consultants.
            • Supports negotiating with, monitoring and oversight of subcontractors.
            • Collects and contributes to technical and project management best practices, and lessons learned from projects.
            • Develops technical, planning, and reporting templates.
            • Conducts site visits to assist with effective task order start-up and implementation.

            Compliance

            • Ensures compliance of assigned projects with client and company regulations.
            • Reviews and prepares legal documents to ensure accuracy and applicability including contracts and subcontracts, teaming agreements, personnel services contracts, leases, equipment purchase agreements, and other agreements.
            • Learns and keeps apprised of developments in Federal Acquisition Regulations, Agency for International Development Acquisition Regulations, and other relevant rules and regulations.

            Proposal Planning and Development

            • Supports Business Development Department to develop technical strategies and approaches to successfully pursue RFPs and task orders.
            • Leads and/or supports development of technical aspects of capture planning.
            • Serves as lead technical writer or provide key technical support of proposals as assigned.
            • Travels to proposal related countries to conduct pre- and post-RFTOP capture planning and technical proposal research, as needed.
            • Serves as proposal peer reviewer as requested.
            • Works with business development and program implementation teams to develop and maintain standard templates, Best Practice Toolkits, and Reference Library.
            • Helps define and recruit needed technical advisors for proposals and ongoing staffing of projects.
            • Supports other Tetra Tech international initiatives as appropriate.

            Departmental/Companywide Support

            • Assesses comparative skills, salaries, promotions and resource allocation for assigned Project Officers/Managers.

            Serve as a member of the management team

            • Serves as a member of the management team and help establish appropriate policies, approaches, and other means to have the company grow and maintain the highest level of quality work product.
            • Serves as a member of the IDS Business Practices Committee (on a rotating basis).
            • Reports out on Directors Meetings in the weekly Program Development and Implementation Department meetings.
            • Leads department presentations (i.e. annual meeting, annual retreat, quarterly staff meetings) on a rotating basis.

             

            Qualifications:

            • Graduate degree in public administration, international relations, law or related areas or equivalent combination of education and work experience in a relevant technical area.
            • 10 years of progressively responsible experience including management experience.
            • 3 plus years of international development experience, preferably on USAID or other donor projects.
            • Broad knowledge of rule of law and good governance/anti-corruption fields.
            • Second language capability desired.

            The salary range for position: $120,000.00 – $140,000.00.

             

            To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000147.

             

            Please submit a resume and cover letter outlining why you should be considered for the position. Submissions without a cover letter and resume will not be considered.

             

            We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

             

            Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

             

            EOE AA M/F/Vet/Disability - No calls or agencies

             

             

             

            Project Manager

            Tetra Tech seeks a Project Manager or Senior Project Manager to provide support and monitoring to the Tetra Tech project offices. The Project Manager serves as lead Project Manager on projects that may include subcontracts and a small grants portfolio. This position reports to a Technical Director and is based in San Francisco, California.

            Responsibilities:

            • Ensures compliance with assigned contracts, annual work plan, and monitoring and evaluation plan. Track and review project deliverables prior to client submission.
            • Serves as main point of contact for project office for day-to-day activities including procurement, compliance, budgets, organizing team tours, contracting short-term consultants and deploying to field, project-related travel, and coordination of logistics.
            • Monitors project budget and expenditures to ensure adherence to adopted budget and burn rates.
            • Participates in the annual planning processes for the project.
            • Carries out quarterly calls with client and implement needed corrective actions identified.
            • Travels to project offices approximately 20-30 percent of time, as needed.
            • Provides support to human resources and/or project staff with recruitment of long term expatriate staff and needed international consultants.
            • Works in collaboration with Finance Manager and Director of Projects to ensure that memorandums of understanding, consultant letters, subcontracts, and purchase orders are in place where needed.
            • Conducts procurement process, negotiate, and oversee U.S. subcontracts and provide support to field team for local subcontracts.
            • Provides support to project office for design, management, and reporting of grants program in accordance with USAID regulations and internal policies and procedures.
            • Maintains contact with USAID CORs and DG officers for assigned region and coordinate with Business Development on tracking imminent business opportunities.
            • Provides training to field staff on key topics such as operating budgets, report writing, success story writing, procurement, and field office finance and operations procedures.
            • Provides compliance or contracting input in areas of expertise for assigned portfolio and other projects.
            • Maintains project files in accordance with the filing policy and maintains project description and contacts list in central database.
            • Arranges travel, moving, and shipping for consultants and long-term field office staff.
            • Prepares contract packages and review invoices and travel expense reports of short-term consultants for submission to Finance.
            • Edits and formats project reports and other documents including general copy editing, editing for content, and ensuring compliance with the Style Manual.
            • Mentor junior Project Officers.
            • Participate in Business Development, as requested.
            • Other duties as assigned.

            Qualifications:

            • Project Manager: Bachelor's Degree in social sciences, law, business administration, international relations, or related fields and three to six years of experience or Master's/Advanced Degree and one to three years of experience in a related field desired.
            • Senior Project Manager: Master’s/Advanced Degree in social sciences, law, business administration, international relations, or related fields and at least six years of experience in a related field desired (or Bachelor’s Degree and at least eight years of experience).

            • Willingness to travel and work for several weeks at a time in any location (including post-conflict countries) where Tetra Tech has or may have projects.
            • Demonstrated capacity to complete project support, monitoring, and administrative tasks timely.
            • Able to prioritize multiple assignments.
            • Ability to think critically and solve problems independently.
            • Capacity to manage multimillion dollar projects.
            • Demonstrated knowledge of FAR and AIDAR regulations.
            • Relevant language skills (Spanish, French, Arabic) highly desirable.

            The salary range for position: $67,275 - $90,000

            To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000143.

            Please submit a resume and cover letter outlining why you should be considered for the position.

            We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

            Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

            EOE AA M/F/Vet/Disability - No calls or agencies

             

            Business and Contracts Manager

            Tetra Tech seeks a Business and Contracts Manager to provide support to the program development and implementation team and support and coordinate business, contracts, and compliance issues among all departments. This position reports to a Regional/Technical Director and is based in San Francisco, California.

             

            SPECIFIC RESPONSIBILITIES

            Project Management Support

            • Support the project development and implementation teams on a wide range of contract implementation and compliance areas.
            • Responsible for ensuring resources and tools relating to their focus area are up-to-date including manuals, training materials/delivery, and knowledge of regulatory revisions to assigned focus areas.
            • Provide input to Program Development and Implementation team in ensuring compliance with client and Tetra Tech policies and procedures in the following project support focus areas:
            • Budgeting. Ensures initial operating budget is accurate. Provides assistance troubleshooting and monitoring burn rate issues. Supports development of realignments and no cost extensions including review in accordance with the approval authority matrix (AAM).
            • Allowances. In coordination with HR and Finance, provides guidance on allowance or travel compliance issues.
            • Audit. Coordinates the Tetra Tech Audit Committee; provides logistical, administrative, and advisory support during project audits and/or initial review of suspected compliance and/or internal control breaks on active projects. Coordinates project reviews including semi-annual risk evaluations, ad-hoc reviews, and Tt Quarterly watch list updates.
            • Procurement/Subcontracting. Serves as resource for subcontracting/procurement issues, updates contracting and procurement templates and manuals, facilitates sharing of best practices among Program Development and Implementation project teams, and participates in development of key documents for high dollar/risk procurements and subcontracts. Reviews and approves documents in accordance with AAM.
            • Prime Contract Review. Reviews prime contracts, grants, and cooperative agreements for agreement to proposal submission and to identify compliance and/or operational issues for negotiation prior to signature.
            • Personnel and Financial Management. Provides consultation on project financial, staffing and compensation issues.
            • Project Management Guidelines. Provides framework for minimum standards for project implementation, performs periodic reviews of project compliance with minimum standards. Identifies one-time or ongoing project management issues and provides solutions and assists with follow-up when requested by Director of Projects.
            • Grants. Serves as resource for grants issues, updates grants templates and manuals, facilitates sharing of best practices among Program Development and Implementation project teams, and participates in development of key documents for high dollar/risk grants. Reviews and approves documents in accordance with Approval Authority Matrix (AAM).
            • Start-Up. Supports start-up process, identifies additional short-term resources needed, supports development of start-up checklist, organization of hand-over and kick-off meetings. Key member of early phases of key start-up team; is responsible for leading registration and banking efforts and supports initial equipment procurement.
            • Close-Out. Provides support to project team during closeout including review of close out plan and identification and troubleshooting of potential compliance-related issues such as inventory disposition, potential contract line item overruns, and staff separation.
            • Provide support to an assigned project portfolio on all of the above focus areas.
            • Serve as acting Project Officer/Manager, as needed. 

            Program Development and Implementation Operational Support

            Working with the Program Development and Implementation team members, coordinates, reviews, monitors, and works closely with the Regional/Technical Directors to ensure that key operations functions required of all projects are carried out in a timely, and high quality manner including.

            • Small Business Reporting
            • Project Risk Assessments
            • Policies, Procedures, Manuals, and Training
            • Coordination with Human Resources, Finance/Administration
            • Project Management Toolkit and SharePoint Resources
            • Training
            • DBA / Foreign Insurance
            • Approval Authority Matrix
            • Maintains SAM.gov database
            • Manages communication and roll out of systems to address new regulatory requirements
            • Program Development and Implementation Knowledge Management

            Companywide Support

            • Use relevant experience and expertise to support and coordinate business, contracts, and compliance issues among all departments.
            • Working with other staff, serves as resource for proposal budget preparation, as requested by the Director of Business Development.
            • Help establish appropriate policies, training, approaches, and other means to have the company grow and maintain the highest level of quality work product.
            • Coordinates with other International Development Services units, and Tetra Tech Corporate to ensure Tetra Tech policies and procedures are consistent with corporate policy where required and appropriate.
            • Serve as a member of the IDS Business Practices Committee.

            Qualifications

            • Master’s degree in public administration, international development, or equivalent combination of education and work experience in a relevant technical area and a minimum of 5 years of professional experience.
            • Understanding of US government contracting processes and solid understanding of FAR, AIDAR, Federal Travel Regulations, and 2 CFR 200.
            • Well-developed skills in written and oral presentation, organizing meetings, and staff training and mentoring.
            • Strong analytical and decision-making skills.
            • Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants within the context of groups and technical teams.
            • Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
            • Computer skills in word processing, spreadsheet, database, presentation, and internet applications.
            • Verbal and/or written proficiency in Spanish, French, or Arabic is highly desirable.

            The salary range for position: $70,000 - $90,000.

            To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000142.

             

            Please submit a resume and cover letter outlining why you should be considered for the position. Submissions without a cover letter, resume, and answers to required prescreening questions will not be considered.

             

            We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

             

            Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

             

            EOE AA M/F/Vet/Disability - No calls or agencies


             

            Operations Specialist

            Tetra Tech seeks candidates for an Operations Specialist position to be considered for the INL funded 5-year Afghanistan Justice Sector Support Program (JSSP). This position will be based in Washington, D.C.

            This program is expected to utilize international and Afghan advisors to train and build capacity for Afghan officials within the Ministry of Justice, Attorney General’s Office, Supreme Court, Ministry of Women’s Affairs, and other justice organizations through four main components: organizational capacity building, legislative reform, case management system, and gender mainstreaming and protection of vulnerable groups.

             

            The Operations Specialist serves on the program management office team as a key personnel of the Justice Sector Support Program. They will play a key role in monitoring program effectiveness and efficiency by providing comprehensive day to day support to the field and each respective functional areas to include but not limited to HR, finance, procurement, staffing, logistics, IT/comms, security, etc. The Operations Specialist also works closely with the Program Implementer to develop, analyze, and strategize program goals and policy and procedures to ensure cost effective solutions are presented to INL while maintaining the efficiency to the program.

             

            The Operations Specialist will respond to operational inquiries from the field and advise the Program Implementer on program decision making, and serve as a program representative to INL and attend meetings with the INL program office in Washington D.C.

            Other duties and assignments as follows:

                • Attend pre-deployment trainings to engage, assist and present task order specific information to candidates as part of the on-boarding process; conduct interviews during Management Oral Boards (MOBs) at pre-deployment training to assess candidates eligibility for deployment;
                • QA/QC of company invoices before submission to INL;
                • Review, approve, input Purchase Requests;
                • Coordinate with travel administrator on outstanding requests from the field;
                • Develop, track and review all program deliverables;
                • Coordinate Requests for Information with field teams and assist in drafting responses for INL.

             

            Requirements:

            Nationality: American National (AN)

            Base of Operations: Washington, D.C.

             

              • Bachelor’s degree or minimum of 1-3 years program management/government contracting experience. Both preferred.
              • Experience working operations on a government contracting program.
              • Experience working TDY on a government contracting program overseas.
              • Working knowledge of the practices, procedures and principles of business accounting and budgeting.
              • Attention to detail and ability to handle multiple tasks independently
              • Experience with Excel, Word, PowerPoint, MS Project, and procurement and financial management systems.
              • Knowledge of the FAR and experience working with USG/Department of State and Contracting Officer Representatives (CORs).
              • Procurement and logistics.
              • Ability & willingness to travel to austere/hazardous locations as necessary.

             

            For more information on Tetra Tech, please visit our website at www.tetratechdpk.com

             

            To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000116.

             

            Please submit a resume and cover letter referencing the job code and your area of expertise.

             

            We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

             

            Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

             

            EOE AA M/F/Vet/Disability - No calls or agencies